View source for Conference 2014 07 03

= [[ONTOLOG]] Volunteers Meeting - Thu 2014.07.03 =

Topic: '''The [[ONTOLOG]] volunteers meet to allocate tasks for the next phase of [[ONTOLOG]]''' 

Session Chair: '''[[User:KennethBaclawski|Ken Baclawski]]'''

= [http://ontolog.cim3.net/cgi-bin/wiki.pl?MeetingsCalls Conference Call] Details =

* Date: '''Thursday, 03-Jul-2014''' 
* Start Time: 9:30am PDT / 12:30pm EDT / 6:30pm CEST / 5:30pm BST / 16:30 UTC 
** ref: [http://www.timeanddate.com/worldclock/fixedtime.html?month=6&day=26&year=2014&hour=9&min=30&sec=0&p1=224 World Clock] 
* Expected Call Duration: ~1.0 hour

* Dial-in: 
** '''Phone (US)''': 
*** Primary Number: +1 (425) 440-5100 (long distance cost may apply)
*** Secondary Number: +1 (315) 401-3279 (206) 402-0100
*** when prompted enter '''Conference ID: 843758#''' 
** '''Alternative local dial-in numbers (UK, AUS, CAN, US)''': see http://instantteleseminar.com/Local/
** '''Skype: joinconference''' (i.e. make a skype call to the contact with skypeID="joinconference") ... (generally free-of-charge, when connecting from your computer ... [http://ontolog.cim3.net/cgi-bin/wiki.pl?VirtualSpeakerSessionTips#nid121G ref.])
*** when prompted enter '''Conference ID: 843758#''' 
*** Unfamiliar with how to do this on Skype? ... 
**** Add the contact "joinconference" to your skype contact list first. To participate in the teleconference, make a skype call to "joinconference", then open the dial pad (see platform-specific instructions below) and enter the '''Conference ID: 843758#''' when prompted. 
*** Can't find Skype Dial pad? ... 
**** for Windows Skype users: Can't find Skype Dial pad? ... it's under the "Call" dropdown menu as "Show Dial pad" 
**** for Linux Skype users: please note that the dial-pad is only available on v4.1 (or later; or on the earlier Skype versions 2.x,) if the dialpad button is not shown in the call window you need to press the "d" hotkey to enable it. ... ([http://ontolog.cim3.net/cgi-bin/wiki.pl?VirtualSpeakerSessionTips#nid3DBS ref.])
* '''In-session chat'''-room url: http://webconf.soaphub.org/conf/room/ontolog_20140703 
** Instructions: once you got access to the page, click on the "settings" button, and identify yourself (by modifying the Name field from "anonymous" to your real name, like "JaneDoe"). 
** You can indicate that you want to ask a question verbally by clicking on the "hand" button, and wait for the moderator to call on you; or, type and send your question into the chat window at the bottom of the screen. 
** thanks to the soaphub.org folks, one can now use a jabber/xmpp client (e.g. gtalk) to join this chatroom. Just add the room as a buddy - (in our case here) ontolog_20130703@soaphub.org ... Handy for mobile devices! 

* '''Discussions:''' 
** '''To un-mute, press "*7"''' ... '''To mute, press "*6"''' (please mute your phone, especially if you are in a noisy surrounding, or if you are introducing noise, echoes, etc. into the conference line.) 

* '''RSVP''' by emailing the co-chairs ( ''ken[at]baclawski.com'') offline so that we can prepare enough resources to support everyone. Please state clearly the date of the session you are registering for in your email ... or simply add yourself to the "Expected Attendee" list below (if you are a member of the community and have a login to this wiki already.) 

* This session, like all other Ontolog events, is open to the public. Information relating to this session is shared on this wiki page: http://ontolog.cim3.net/cgi-bin/wiki.pl?ConferenceCall_2014_07_03 

* Please note that this session may be recorded, and if so, the audio archive is expected to be made available as open content, along with the proceedings of the call to our community membership and the public at-large under [http://ontolog.cim3.net/cgi-bin/wiki.pl?WikiHomePage#nid32 our prevailing open IPR policy].

= Abstract =
As the [[ONTOLOG]] Community moves to the next phase, the duties that Peter Yim was performing will need to be performed by volunteers. At this meeting we will discuss the tasks that need to be performed and the volunteers who will be performing them.

= Agenda & Proceedings =
=== Agenda ===
* The participants in the meeting will introduce themselves, and suggest how they would like to contribute [[ONTOLOG]].
* The duties will be classified so as to ensure that the tasks are covered, including:
** Managing the Ontolog Forum (mailing list). Peter Yim has indicated that he will be continuing to maintain this part of [[ONTOLOG]].
** Managing the wiki.
*** Meeting pages (such as this one).
*** Wiki accounts
*** Wiki admin
*** Semantic annotations
*** Development of new features
** Repository
*** Slide decks from meetings
*** Audio recording and processing
*** Other documents
** Additional tasks (please add them here)

=== Proceedings ===

* Organization and Recruitment
** Ontolog should have a "Team M" as in the Ontology Summit
*** Currently the volunteers are organized by the groups listed below
** Board of Trustees will need to discuss this as they have the overall responsibility for Ontolog
** Calls for volunteers could be included in selected regular meetings
*** Responses will be better if the call is for specific tasks
*** Need to maintain a list of tasks that need to be performed in a calendar

* Wiki Management
** [[User:KennethBaclawski|Ken Baclawski]] provides coordination and training
** [[TerryLongstreth]], [[DavidBlevins]] and [[JulitaBermejoAlonso]] will be helping
** [[TejasParikh]] is migrating from the old wiki
** [[TejasParikh]] is also administering the web server and wiki software
** Ken's students are adding new features
** Weekly meetings are currently on Tuesdays at 9:30pm EDT (but this is problematic for Europe)

* Forum Moderation
** [[PeterYim]] will continue to provide system administration
** [[MikeBennett]] and [[MatthewWest]] are moderating
** [[MatthewWest]] will handle mailing liist administration and welcoming new members

* Recordings and Chat transcripts
** The conference bridge can record but that requires admin access.
** Meetings can be recorded by any participant (e.g., skype-call-recorder)
** [[ChristiKapp]] processes the recordings
** [[ChristiKapp]] and [[DavidBlevins]] will post the chat on the wiki
*** Normally the discussions about connecting at the beginning of a meeting will be deleted from the chat transcript.
** Formal minutes of the meeting would be useful
*** Should be integrated with the chat transcript
*** Done by the Scribe/Secretary of the meeting

* Meeting Facilitation
** This is a form of project management
** Duties include collecting slide decks and posting them in the repository
** Some procedures are in http://ontolog-02.cim3.net/wiki/Procedures
** Who handles this?
*** Could be formalized using BPMN
*** Could be automated using a BPMN implementation (see http://en.wikipedia.org/wiki/Comparison_of_Business_Process_Modeling_Notation_tools)

* Distribution and Federation
** Triple redundancy would be desirable
*** Clustering is normally only done within a LAN, not with geographically separated sites
*** There is a Semantic MediaWiki plugin for supporting distributed semantic wikis using a publish/subscribe architecture
**** DSMW could be the basis for federating wikis
** [[TerryLongstreth]] will collect requirements
*** Terry has prepared an initial draft of the requirements
** [[JohnSowa]] has also expressed an interest and suggested some requirements

== Attendees ==
* Attended: 
** [[ChristiKapp]]
** [[DavidBlevins]]
** [[JulitaBermejoAlonso]]
** [[User:KennethBaclawski|Ken Baclawski]]
** [[MikeBennett]]
** [[MikeDean]]
**[[TerryLongstreth]]

* Regrets:
** [[LeoObrst]]
** [[JohnSowa]]
** [[PeterYim]]

= Chat Transcript =
[12:26] [[User:KennethBaclawski|Ken Baclawski]]: = ONTOLOG Volunteers Meeting - Thu 2014.07.03 =

Topic: The ONTOLOG volunteers meet to allocate tasks for the next phase of ONTOLOG

Session Chair: [[User:KennethBaclawski|Ken Baclawski]]

* Date: Thursday, 03-Jul-2014
* Start Time: 9:30am PDT / 12:30pm EDT / 6:30pm CEST / 5:30pm BST / 16:30 UTC
* Expected Call Duration: ~1.0 hours
* For dial-in and other details, please see the session page at
  http://ontolog-02.cim3.net/wiki/Conference_2014_07_03

[12:28] anonymous morphed into [[JulitaBermejoAlonso|Julita Bermejo Alonso]]

[12:31] DavidBlevins: Julita are you in the call?

[12:32] [[JulitaBermejoAlonso|Julita Bermejo Alonso]]: Yes, I think so. I should be muted. Give me a sec.

[12:32] [[User:KennethBaclawski|Ken Baclawski]]: Terry,are you on  the call?

[12:35] [[ChristiKapp|Christi Kapp]]: Sorry I am in a big room

[12:35] [[ChristiKapp|Christi Kapp]]: hard to say much

[12:41] [[ChristiKapp|Christi Kapp]]: My Ontolog profile is here for a slightly better introduction and I would like to help wherever I can. http://ontolog.cim3.net/cgi-bin/wiki.pl?ChristiKapp

[12:42] [[MikeBennett|Mike Bennett]]: On the mailing list, one often overlooked duty is moderation - dealing with off-topic posts, fights etc.

[12:45] [[TerryLongstreth|Terry Longstreth]]: @Mike - yes, and it requires a degree of diplomacy that's not always available in this community.

[12:45] [[ChristiKapp|Christi Kapp]]: Audio processing does take about 2x to 2.5 times the length of the meeting

[12:45] [[TerryLongstreth|Terry Longstreth]]: Ken, if you're willing to train me, I'd help on the wiki.

[12:46] DavidBlevins: I could also help with the wiki

[12:47] [[JulitaBermejoAlonso|Julita Bermejo Alonso]]: I can help with the wiki too. Transcript could be a bit more challenging for me.

[12:48] [[MikeBennett|Mike Bennett]]: I'm happy to assist with moderation but won't always be on hand.

[12:49] DavidBlevins: I can handle some of the transcripts, so long as we continue recording the conference calls

[12:49] DavidBlevins: re: wiki

[12:50] [[MikeBennett|Mike Bennett]]: Another activity is chasing up speakers and making sure they send in their stuff. Not sure if that's covered in the list. Ideally, make meeting organizers responsible for that but have 1 or 2 people from this group monitoring them.

[12:51] [[MikeBennett|Mike Bennett]]: Perhaps some automated calendar thing would help with that?

[12:52] [[ChristiKapp|Christi Kapp]]: @DavidBlevins - we can meet separately if you want on the chat transcripts.  That is something Peter trained me how to do also

[12:53] DavidBlevins: ok

[12:53] [[ChristiKapp|Christi Kapp]]: But if you would like to make more formal minutes based on the recordings, that would be a new activity

[12:53] DavidBlevins: I was thinking minutes from the recordings

[12:53] [[JulitaBermejoAlonso|Julita Bermejo Alonso]]: For the Wiki, we will be needing some permissions to create and to edit the pages.

[12:53] DavidBlevins: and somehow integrating them with the chat transcript

[12:54] [[MikeBennett|Mike Bennett]]: I don't have a login for the new wiki (does not use the old logins?)

[12:55] DavidBlevins: Last I checked, the registration functionality did not exist for the new (purple) wiki.  Old account info doesn't seem to transfer over

[12:55] DavidBlevins: but that could just be me

[12:58] [[ChristiKapp|Christi Kapp]]: @DavidBlevins - It will be nice to have minutes along with the original transcript, so i am sure we can figure out a good process for it

[12:58] DavidBlevins: @ChristiKapp - Agreed.  The technology exists.  Definitely something worth discussing.

[13:05] [[User:KennethBaclawski|Ken Baclawski]]: We need a requirements document for the distributed or federation features.

[13:07] DavidBlevins: How do we plan on continuing these conversations after this call?  I can't make calls on a regular basis, but think a great many of our points could be resolved through email, chat, or VOIP/calls during non-working hours

[13:07] DavidBlevins: resolved/discussed*

[13:08] [[User:KennethBaclawski|Ken Baclawski]]: This is not urgent.

[13:09] [[User:KennethBaclawski|Ken Baclawski]]: The migration to the new PSMW wiki is not yet complete, so there will be some accounts that have not been transferred.

[13:11] [[TerryLongstreth|Terry Longstreth]]: re: requirements document - Terry to write to Gruninger, Mossakowski, Baclawski about availability, consistency and recovery across the three sites

[13:11] DavidBlevins: I do enjoy the idea of the semantic wiki federation

[13:12] DavidBlevins: Not committed to the idea.  Just responding to the comment about a group of semantic wikis

[13:12] [[User:KennethBaclawski|Ken Baclawski]]: @David: I was not planning on having any more teleconferences for coordinating the volunteers, but this is something we can discuss.

[13:13] [[TerryLongstreth|Terry Longstreth]]: re: federation - John Sowa has also expressed an interest

[13:13] DavidBlevins: @KenBaclawski - makes sense

[13:14] DavidBlevins: We could probably benefit from a more explicit volunteer process, or through task-specific calls for volunteers through the mailing list

[13:14] [[User:KennethBaclawski|Ken Baclawski]]: We need more volunteers, but this could be handled by having a call for volunteers as part of a regular meeting.

[13:20] [[ChristiKapp|Christi Kapp]]: It seems that in addition to all the tasks, Peter played the role of overall 'project manager' or 'facilitator' of the process that I documented for him.  Will there be an overall 'owner' of the new process as well?   That person could help consolidate tasks into a good cadence of meetings

[13:23] [[User:KennethBaclawski|Ken Baclawski]]: the procedures are at http://ontolog-02.cim3.net/wiki/Procedures

[13:23] [[MikeBennett|Mike Bennett]]: Maybe once the processes are understood, the group maintains a calendar of the tasks that make up those processes, e.g. when there is a series of events on, and gently chase up the session chairs and so on on those dates

[13:23] DavidBlevins: I have to drop off the call for another meeting.  I will check the transcript afterwords.
@ChristiKapp: I will be in touch to discuss audio transcripts
@KenBaclawski: I will be in touch to discuss the integration of new semantic features

[13:23] [[ChristiKapp|Christi Kapp]]: The summit has an official "Team M" for management, but on the off-times, the role was filled by Peter.  Maybe you could extend "Team M" throughout the year.

[13:24] [[MikeBennett|Mike Bennett]]: Team M sounds like a good approach.

[13:26] [[ChristiKapp|Christi Kapp]]: I was just going to volunteer for Team M also in some 'helping' capacity

[13:26] [[TerryLongstreth|Terry Longstreth]]: Terry signing off... I'll watch the mailer for announcements.

[13:28] [[JulitaBermejoAlonso|Julita Bermejo Alonso]]: I need to leave for a research project meeting. I will keep in touch regarding the wiki.

[13:29] [[ChristiKapp|Christi Kapp]]: == [[User:KennethBaclawski|Ken Baclawski]] adjourned the meeting