View source for IAOA/CouncilConferenceCall 2009 05 12

= [[IAOA]] Executive Council Conference Call - Tue 2009-05-12  =

'''The first International Association for Ontology and its Applications (IAOA) Executive Council conference call, Tue 2009.05.12, ~1.5 Hr. call starting 4:00pm CEST / 3:00pm BST / 10:00pm EDT / 7:00am PDT / 14:00 UTC''' 

=== [[MeetingsCalls|Conference Call]] Details  ===

* Date: '''Tuesday, May 12, 2009 ''' 
* Start Time: 4:00pm CEST / 3:00pm BST / 10:00pm EDT / 7:00am PDT / 14:00 UTC 
** ref: [http://www.timeanddate.com/worldclock/fixedtime.html?month=5&day=12&year=2009&hour=16&min=0&sec=0&p1=215 World Clock] 
* Expected Call Duration: ~1.5 hours 
* Dial-in Number: 
** from a '''US telephone (US): +1-218-486-3600''' (domestic long distance cost will apply) 
** When calling in from a phone, use '''Conference ID: "4389979#"''' 
** '''from Europe, call:''' 
*** Austria 0820-4000-1577 
*** Belgium 070-35-9992 
*** France 0826-100-280 
*** Germany 01805-00-7642 
*** Ireland 0818-270-037 
*** Italy 0848-390-179 
*** Spain 0902-886-056 
*** Switzerland 0848-560-327 / 0848-414-110 
*** UK 0870-738-0765 
** callers '''from other countries''' please dial into either one of the US or European numbers 

* '''Shared-screen support''' (VNC session, for those who are not behind a corporate firewall) will be started 5 minutes before the call at: http://vnc2.cim3.net:5800/ 
** view-only password: "iaoaxc" 
** if you plan to be logging into this shared-screen option (which the speaker may be navigating), and you are not familiar with the process, please try to call in 5 minutes before the start of the session so that we can work out the connection logistics. Help on this will generally not be available once the presentation starts. 

* '''Discussions and Q & A:''' 
** (Unless the conference host has already muted everyone) '''Please mute your phone, by pressing "*2"''' on your phone keypad, when a presentation is in progress. '''To un-mute, press "*3"''' 
** You can '''type in your questions or comments through the browser''' based (IBM created and supported) soaphub chat session by: 
*** pointing a separate browser tab (or window) to http://webconf.soaphub.org/conf/room and enter: Room="'''iaoa_20090512'''" and My Name="Your Own Name" (e.g. "JaneDoe") 
** or point your browser to: http://webconf.soaphub.org/conf/room/iaoa_20090512 
*** instructions: once you got access to the page, click on the "settings" button, and identify yourself (by modifying the Name field). You can indicate that you want to ask a question verbally by clicking on the "hand" button, and wait for the moderator to call on you; or, type and send your question into the chat window at the bottom of the screen. 
** (when everyone is muted) '''If you want to speak''' or have questions or remarks to make, '''please "raise your hand (virtually)" by click on the "hand button" (lower right) on the chat session page. You may speak when acknowledged by the speaker or the session moderator (again, press "*3" on your phone to unmute). ''Test your voice and introduce yourself first before proceeding with your remarks, please.'' (Please remember to click on the "hand button" again (to lower your hand) and press "*2" on your phone to mute yourself after you are done speaking.) 
** thanks to the soaphub.org folks, one can now use a jabber/xmpp client (e.g. gtalk) to join this chatroom. Just add the room as a buddy - (in our case here) iaoa_20090512@soaphub.org ... Handy for mobile devices! 

* Please review our Virtual Session Tips and Ground Rules - see: [[VirtualSpeakerSessionTips]] 

* '''RSVP''' '' to [mailto:borgo@loa-cnr.it Stefano Borgo] appreciated,'' ... or simply just by adding yourself to the "Expected Attendee" list below (if you are a member of the IAOA Executive Council.) 

* This session, is also open to observers from the public. Information relating to this session is shared on this wiki page: http://ontolog.cim3.net/cgi-bin/wiki.pl?IAOA/CouncilConferenceCall_2009_05_12 

* Please note that this session may be recorded, and if so, the audio archive is expected to be made available as open content, along with the proceedings of the call to our community membership and the public at-large under [[WikiHomePage#Intellectual_Property_Rights_.28IPR.29_Policy|our prevailing open IPR policy]]. 

== Attendees  ==

* Attended: 
** Nicola Guarino (chair) 
** [[PeterYim|Peter P. Yim]] 
** [[RiichiroMizoguchi|Riichiro Mizoguchi]] 
** Mark Musen 
** [[MichaelGruninger|Michael Gr&uuml;ninger]] 
** [[StefanoBorgo|Stefano Borgo]] (secretary) 
** [[LaureVieu|Laure Vieu]] 
** [[JohnBateman|John Bateman]] 
** [[AntonyGalton|Antony Galton]] 

* Expecting: 
** [[PaulBuitelaar|Paul Buitelaar]] 
*  
** ... ''if you are coming to the meeting, please add your name above (plus your affiliation, if you aren't already a member of the IAOA executive council) above, or e-mail <borgo@loa-cnr.it> to register your participation as a council member or as an observer.'' ... 

* Regrets: 

== Agenda Ideas  ==

''please insert below (along with your name for follow-up purposes)'' 

* IAOA Web site - http://iaoa.org 
* IAOA Executive Council mailing list - [ [http://ontolog.cim3.net/forum/iaoa-council/ iaoa-council] ] ''(council members only)'' 
* Subscription fees (the founding assembly has proposed 50 Euro for regular members, 10 Euro for students) 
* Subscription process 
* Agreements with IOS Press 
* Advertizement initiatives (a first proposal is to have a presentation as an Ontolog meeting) 
* FOIS 2010 
* Bylaws preparation 
* Internal organization 

== Resources  ==

* IAOA website - http://iaoa.org 
* IAOA Statute - http://iaoa.cim3.net/statute/IAOA_Statute.doc 
* Slides (if any): 
* Documents to be referred to at this meeting (if any): 

== Agenda & Proceedings  ==

1. '''Meeting called to order:''' 

* Nicola Guarino takes the chair and welcomed everyone 
* [[StefanoBorgo|Stefano Borgo]] will be taking minutes of the meeting 

* review and adopt agenda 

2. '''Roll Call:''' 

* see [http://ontolog.cim3.net/cgi-bin/wiki.pl?IAOA/CouncilConferenceCall_2009_05_12#nid1XAC above] 

3. '''Discussion:''' 

* ''please refer to [http://ontolog.cim3.net/cgi-bin/wiki.pl?IAOA/CouncilConferenceCall_2009_05_12#nid1XB9 process above]'' 

* Short summary of the founding meeting 
** Founding meeting held 2009.04.29 
** nothing is official yet until all the signatures are in 
** updated [http://iaoa.cim3.net/statute/IAOA_Statute.doc Statute now online] ... updates included, 
*** adding: education; knowledge management 
*** extended (originally 1 year) official assembly time to, not later than FOIS 2010 (May 2010) 
** discussion on temporary executive council membership selection 
*** will include Peter as being from Ontolog (rather than CIM3) ... as we are trying to avoid inclusion of individuals from commercial organizations 
*** Peter clarified that LeoObrst's employer, MITRE is a US federal government funded research organization 
*** still open to invite other EC members as needed 
**** concluded: we will also invite [[LeoObrst|Leo Obrst]] as an EC member in light of the above 

* Status of the "wet signature" process 
** chair mail already started ... John (signed), Anthony (signed), Peter, Mark, ... 
** All - please keep Sira posted on the status 
** optionally, include personal information with package or send direct to Sira 

* Formal positions within the EC according to the statute: secretary, treasurer 
** Nicola: happy to be President, will strive to keep IAOA democratic 
** Nicola: proposal - [[StefanoBorgo|Stefano Borgo]] as secretary, and [[LaureVieu|Laure Vieu]] as trasurer 
*** All: agreed and confirmed. 

* Formal subscription process for new members: membership fees, ways of payment 
** Nicola: the founding assembly has proposed 50 Euro for regular members, 10 Euro for students 
** John: does that include the journal (AOJ)? 
*** Nicola: ref discussion with IOA Press - free online access for the first year for the journal, and for all archived issues (including the FOIS issues) 
**** we will need to discuss further the arrangement for arrangements past the first year 
** Michael: what would be our cost? ... is subsidy to FOIS (to cover losses from the conference) included? 
*** Laure: we will need to work something out yet 
*** Nicola: since FOIS is going to be an IAOA activity, it is reasonable to cover the risk of the FOIS organizing institution 
** Mark: consider the size of endowment that would be needed to sustain, which also helps liability 
*** suggest this to be an investigation the Treasurer will take up 
*** Peter: agree that focusing on getting an endowment is a good strategic move at the start of IAOA 
*** Nicola: in terms of liability, a fallback will be to rely on "friendly institutions" (like a university) to help us out 
** All: adopted membership fees - 50 Euro for regular members, 15 Euro for students 
** We postpone the discussion and decision on membership fee for "institutional members" ... details about institutional membership need to be worked out for the by-laws yet 

* IAOA web site 
** Nicola: will be putting this together ... calling for support from the EC members 

* Agreement between IAOA and Ontolog 

* Agreement between IAOA and IOS Press 

* Management of future FOIS conferences (including FOIS 2010) 

* Minimal internal rules for operational set up 
** Laure: will investigate 
*** payments (of membership fees) by credit card online and possibly multiple (secured) ways for people to pay IAOA 
** Nicola: authorization on petty expenses - Laure will propose and circulate and get the EC approval on the mailing list 

* Advertizing process: 
** Introducing [[IAOA]] on an upcoming Ontolog virtual conference: 
*** Peter: need to lock in a date ASAP 
*** Michael: our website, acceptance of members (payments), ... will need to be in place before we present 
*** decided: we'll do this on Thu 2009.06.18 - see (later): ConferenceCall_2009_06_18 
** IAOA leaflet 
** Advertizing at next conferences and workshops 
** Publicity chair, with delegates in various countries? 

* IAOA by-laws 

* First proposals for next activities (brainstorming) 

* ''please refer to the [http://ontolog.cim3.net/cgi-bin/wiki.pl?IAOA/CouncilConferenceCall_2009_05_12#nid1XCA audio recording] of the session after the meeting.'' 

4. '''New Issues:''' 

* Other urgent issues 

5. '''Any Other Business:''' 

6. '''Action items review:''' 

7. '''Schedule Next Meeting & Adjourn:''' 

* Next Meeting: 
** Nicola: propose we meet every week, at least in the beginning, (maybe going to once a month eventually) 
*** tentatively:  we meet at the same time Tue May-19 & May-26 ... Stefano will work on this further and circulate the confirmation 
**** John: I can't make the May-19 call 
** next regular call will be on Tue 2009.05.19, 1.0~1.5 Hr. call starting 4:00pm CEST / 3:00pm BST / 10:00pm EDT / 7:00am PDT / 14:00 UTC 

* Call adjourned at: 2009.05.12-17:22 CEST 

--

notes taken by: [[PeterYim|Peter P. Yim]] / 2009.05.12-08:23 PDT; updated: [[StefanoBorgo|Stefano Borgo]] / ______ 

All participants, please review and edit to enhance accuracy and granularity of the documented proceedings. 

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== Audio Recording of this Session  ==

* To download the [http://iaoa.cim3.net/file/work/ExecutiveCouncil/CouncilConferenceCall_20090512/IAOA_ExecutiveCouncil-ConferenceCall_20090512.mp3 recording of the session], click '''[http://iaoa.cim3.net/file/work/ExecutiveCouncil/CouncilConferenceCall_20090512/IAOA_ExecutiveCouncil-ConferenceCall_20090512.mp3 here]''' ''(IAOA members only)'' 
** the playback of the audio files require the proper setup, and an MP3 compatible player on your computer. 
* Conference Date and Time:	12-May-2009 4:00pm~5:22pm CEST 
* Duration of Recording:	1 Hour 13 Minutes 
* Recording File Size:	        8.4 MB (in mp3 format) 

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''For the record ...'' 

== How To Join (while the session is in progress)  ==

* '''1.''' Dial in with a phone: http://ontolog.cim3.net/cgi-bin/wiki.pl?IAOA/CouncilConferenceCall_2009_05_12#nid1X9R 
* '''2.''' Open chat session in a new browser window: http://webconf.soaphub.org/conf/room/iaoa_20090512 
** and, '''2.2''' ... follow the process described [http://ontolog.cim3.net/cgi-bin/wiki.pl?IAOA/CouncilConferenceCall_2009_05_12#nid1XB9 here] 
* '''3.''' Download presentations and documents (if applicable): http://ontolog.cim3.net/cgi-bin/wiki.pl?IAOA/CouncilConferenceCall_2009_05_12#nid1XBR 
** or, '''3.1''' http://ontolog.cim3.net/cgi-bin/wiki.pl?IAOA/CouncilConferenceCall_2009_05_12#nid1XA5 

[[Category:Event_Meeting]]